Sylka Kenya Limited

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COMPANY CODE OF ETHICS AND POLICY

Policy Brief & Purpose

Sylka Kenya Ltd code of ethics covers a wide range of business practices and procedures. It does not cover every issue that may arise, but it sets out basic principles to guide all employees and officers of all entities in the company. All of our employees and officers must conduct themselves accordingly and seek to avoid even the appearance of improper behaviour. The Code should also be provided to and followed by Sylka Kenya Ltd representatives. In addition, our policies apply to various operations and you need to know and follow those policies that apply to your daily work.

If a law conflicts with a policy in this Code, you must comply with the law. Also, if a local custom or policy conflicts with this Code, you must comply with the Code. If you have any questions about these conflicts, you should ask your manager how to handle the situation. Employees and officers are responsible for understanding the legal and policy requirements that apply to their jobs and reporting any suspected violations of law, this Code or Sylka Kenya Ltd policy.

Those who violate the standards in this Code will be subject to disciplinary action, including possible dismissal. Furthermore, violations of this Code may also be violations of the law and may result in civil or criminal penalties for you, your supervisors and/or Sylka Kenya Ltd.

Scope

This policy applies to everyone we employ or have business relations with. This includes individual people such as employees, interns, volunteers, but also business entities, such as vendors, enterprise customers or venture capital companies.

The components of our code of professional ethics:

We base our business code of ethics on common principles of ethics:

  • Conflict of Interest.
  • Confidentiality.
  • Discrimination and Harassment.
  • Health and Safety.
  • Competition and Fair dealing.
  • Compliance Procedures.

 

Here’s a more detailed overview of our code:

Conflict of Interest.

A “conflict of interest” exists when a person’s private interest interferes in any way – or even appears to interfere – with the interests of Sylka Kenya ltd. A conflict situation can arise when an employee or officer takes actions or has interests that may make it difficult to perform his or her work objectively and effectively. Conflicts of interest may also arise when an employee or officer, or a member of his or her family, receives improper personal benefits as a result of his or her position in Sylka Kenya ltd. Loans to, or guarantees of obligations of, employees and officers and their family members by Sylka Kenya ltd may create conflicts of interest and in certain instances are prohibited by law.

It is a conflict of interest for an employee or officer to work for a competitor, customer or supplier. You should avoid any direct or indirect business connection with our customers, suppliers or competitors, except as required on our behalf.

Any employee or officer who becomes aware of a conflict or potential conflict should bring it to the attention of a supervisor, manager or other appropriate personnel.

Confidentiality

Employees and officers must maintain the confidentiality of proprietary information entrusted to them by Sylka Kenya ltd or its customers or suppliers, except when disclosure is authorized in writing by the management or required by laws or regulations. Proprietary information includes all non-public information that might be of use to competitors or harmful to Sylka Kenya ltd or its customers or suppliers if disclosed. It includes information that suppliers and customers have entrusted to us. The obligation to preserve proprietary information continues even after employment ends.

Discrimination and Harassment

The diversity of Sylka Kenya ltd employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on race, colour, religion, sex, national origin or any other protected class. For further information you should consult the appropriate Sylka Kenya ltd policy.

Health and Safety

Sylka Kenya ltd strives to provide each employee and officer with a safe and healthy work environment. Each employee and officer has responsibility for maintaining a safe and healthy workplace for all employees and officers by following environmental, safety and health rules and practices and reporting accidents, injuries and unsafe equipment, practices or conditions. Violence and threatening behaviour are not permitted. Also, don’t discriminate against people with protected characteristics, as this is forbidden

by the law. When exercising authority, be fair. Don’t show favouritism toward specific employees and be transparent when you decide to praise or reward an employee. If you need to discipline an employee, be

sure to have prepared a case that you can present to HR. You must not retaliate against employees or applicants (such as in cases when they’ve filed complaints) as this is law. Be just toward customers or vendors, too. If you think our company was in the wrong in a specific instance, don’t try to cover it up or accuse the other side. Discuss with your manager to find solutions that can benefit both sides.

Competition and Fair dealing

We seek to outperform our competition fairly and honestly. We seek competitive advantages through superior performance, never through unethical or illegal business practices. Stealing proprietary information, possessing trade secret information that was obtained without the owner’s consent, or inducing such disclosures by past or present employees of other companies is prohibited. Each employee and officer should endeavour to respect the rights of and deal fairly with Sylka Kenya ltd customers, suppliers, competitors and employees. No employee or officer should take unfair advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any other illegal trade practice.

No employee or officer is permitted to engage in price fixing, bid rigging, allocation of markets or customers, or similar illegal anti-competitive activities.

To maintain Sylka Kenya ltd.’s valuable reputation, compliance with our quality processes and safety requirements is essential. All inspection and testing documents must be handled in accordance with all applicable specifications and requirements.

The purpose of business entertainment and gifts in a commercial setting is to create goodwill and sound working relationships, not to gain unfair advantage with customers. No gift or entertainment should ever be offered, given, provided or accepted by any employee or officer, family member of an employee or officer, or agent unless it: (1) is not a cash gift, (2) is consistent with customary business practices, (3) is reasonable in value, (4) cannot be construed as a bribe or payoff and (5) does not violate any laws, regulations or applicable policies of the other party’s organization. Please discuss with your manager any gifts or proposed gifts which you are not certain are appropriate.

We all need to put a healthy amount of effort in our work. Not just because we’re all responsible for the organization’s success, but also because slacking off affects our colleagues. Incomplete or slow working might hinder other people’s work or cause them to shoulder the burden themselves. This comes in direct conflict with our respect and integrity principles.

We also expect you to take up opportunities for learning and development, either on-the-job or via educational material or training. If you are unsure how you can achieve this, have an open discussion with your manager.

Also, take responsibility for your actions. We all make mistakes or need to make tough decisions and it’s important we own up to them. Failing to be accountable on a regular basis or in important situations (e.g. a crucial mistake in our financial records) will result in termination. If you take responsibility and come up with ways to fix your mistakes where possible, you will be in a far better position.

Compliance Procedures

We must all work to ensure prompt and consistent action against violations of this Code. However, in some situations it is difficult to know right from wrong. Since we cannot anticipate every situation that will arise, it is important that we have a way to approach a new question or problem. These are the steps to keep in mind:

Make sure you have all the facts. In order to reach the right solutions, we must be as fully informed as possible.

Ask yourself: What specifically am I being asked to do? Does it seem unethical or improper? This will enable you to focus on the specific question you are faced with, and the alternatives you have. Use your judgment and common sense; if something seems unethical or improper, it probably is. Discuss the problem with your manager.

This is the basic guidance for all situations. In many cases, your supervisor will be more knowledgeable about the question, and will appreciate being brought into the decision-making process. Remember that it is your manager’s responsibility to help solve problems. If you are uncomfortable discussing the problem with your manager you can talk to your Director or human resources manager.

You may report violations in confidence and without fear of retaliation. If your situation requires that your identity be kept secret, your anonymity will be protected. Sylka Kenya ltd does not permit retaliation of any kind against employees or officers for good faith reports of suspected violations. Always ask first, act later: If you are unsure of what to do in any situation.

All employees and officers are subject to Sylka Kenya ltd Code, which describes procedures for the internal reporting of violations of the Code. All employees and officers must comply with those reporting requirements and promote compliance with them by others. Failure to adhere to this Code by any employee or officer will result in disciplinary action, up to and including termination.

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At Sylka Kenya Limited, we work on the premise whose meaningful business is always customer focused. We believe that meeting and exceeding customer expectations is vital to business continuity and growth for all. We will therefore continue to listen to our clients thereby capturing their needs, requirements and expectations. [+]

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